Who PerfectGym is for
PerfectGym is club management software for gyms and fitness chains. Operators look at it to run memberships, bookings, access control and the day to day of a fitness business, often across multiple clubs.
If you are searching for a PerfectGym alternative, the useful comparison is not which product has the longer feature list. It is how a club management product connects to the finance and HR systems that sit behind it. That is where Cohiva takes a different approach.
What Cohiva Complex covers
Complex is the Cohiva product for aquatic and leisure facility management. It covers classes and programs, memberships, point of sale, bookings and access control. For a gym or fitness chain, that is the front desk, the class timetable, retail and entry running off one record of your members and your clubs.
Complex is built for operators running several venues or brands rather than a single site. You can see the facility product in detail at complex.cohiva.app or in the Complex overview.
How the two models differ
The difference between Cohiva and PerfectGym is the operating model around the club management product.
With a standalone product, club operations are managed in one place and the rest of the business is handled elsewhere. Revenue is exported to accounting. Staff hours are entered again into payroll. Each export is a manual step and a chance for the numbers to fall out of line.
Cohiva is designed so facility data flows natively into the rest of the suite. Activity captured in Complex flows into Crunch for finance, and staff records connect to Culture for rostering and HR. Because the products share one identity and one data layer, a membership sold or a class booked in Complex becomes data finance can see, and a staff member onboarded in Culture can be rostered against a club in Complex. There are no connectors to maintain between these products and no manual sync.
What sits inside Complex
For a PerfectGym user, the head-to-head is the club management product, so it is worth being specific. Complex handles memberships on recurring billing, class scheduling and bookings, point of sale for retail and add-ons, and access control at the door, all against one member record. For a fitness chain, that means a member's billing, bookings, purchases and entries form one history rather than four. Complex also handles the program structures and access rules a multi-site operator needs across clubs.
The difference from a standalone product is what happens to that data. Because Complex is one product in a suite, the memberships and sales it captures are the same data Crunch consolidates for finance and Culture rosters against for staff, with no nightly export keeping separate systems in step.
Who should consider Cohiva
Cohiva fits multi-site fitness and leisure operators who want venue activity to reach finance and HR without re-keying. Gyms, health clubs, aquatic centres and swim schools running several locations are the core fit.
A single-club operator who only needs club management may be well served by a focused product like PerfectGym. As soon as you are consolidating finance across clubs or rostering shift staff across sites, the integrated-suite model starts to matter.
What the integration looks like day to day
Consider a fitness chain on a normal day. A member signs up at one club, takes a class, and buys a shake at the counter. In Complex, that is a membership on recurring billing, a class booking, a point of sale transaction and access at the door, all against one member record. Because Complex shares a data layer with Crunch, the day's takings are already transactions finance can see per club, with no export to run. The trainer who ran the class was rostered in Culture, and their hours reach payroll without a second entry.
With a standalone club management product, head office rebuilds that picture from exports out of each system. With the suite, the picture is already there, because every club writes to the same data layer. That is the working difference the integration model describes.
Migration and the cost of switching
You do not have to move the whole back office at once. Complex can run club and facility management on its own, and you can add Crunch for finance or Culture for HR when you are ready. Because they share one identity and one data layer, each product you add connects to what you already run rather than becoming another integration to build and maintain.
When you compare a PerfectGym alternative, look past the club management feature list to the systems around it. The accounting tool, the payroll and rostering tool, and the exports between them all carry a cost. A suite on one data layer removes those handoffs as each product comes on.
How to choose
Map the systems you run beyond club management: accounting, payroll, rostering, maintenance. The more of those you run, and the more sites you operate, the more an integrated suite reduces tool count and reconciliation work.
For the facility product, see the Complex overview or visit complex.cohiva.app. To understand the wider platform, the Crunch and Culture overviews show how finance and HR connect to the venue, and the gyms solution walks through the bundle.