What Control does
Control is a computerised maintenance management system for multi-site teams. It manages assets, work orders and preventive maintenance schedules across the facilities you run. If you are looking for a CMMS, maintenance management software or fixed-asset management for several locations, Control is the Cohiva product for that.
Control also includes native fixed-asset depreciation that posts to the ledger, so the maintenance side and the finance side of an asset stay connected. A pump, a plant room or a piece of gym equipment is both something to maintain and something with a value that declines over time, and Control treats it as one record rather than two.
Explore Control for the full product, or read on for how it fits a multi-site maintenance team.
The category Control wins
Most CMMS products manage maintenance and stop there. The asset register that finance keeps for depreciation lives in a separate system, so the same asset is recorded twice and the two copies drift apart. When a piece of equipment is replaced, the maintenance system knows but the fixed-asset register often does not, until someone reconciles them by hand.
Control wins the category by joining the two. It is a CMMS that also handles fixed-asset depreciation natively, posting to the ledger, so maintenance and asset finance work from one record. For a multi-site facility team in leisure or hospitality, that means the asset you service and the asset you depreciate are the same asset in the same system.
Key capabilities
- Asset register. Keep a single record of each asset across your sites, holding both its maintenance history and its financial detail.
- Work orders. Raise, assign and track work orders, so jobs are visible and nothing falls through between sites.
- Preventive maintenance. Schedule preventive maintenance so equipment is serviced on a planned cycle rather than only after it fails.
- Fixed-asset depreciation. Run native depreciation that posts to the ledger, connecting the maintenance record to the books.
- Multi-site view. Manage assets and maintenance across several locations from one place, with the rollup head office needs.
Why the join to finance matters
Keeping maintenance and the fixed-asset register in separate systems creates a quiet, ongoing cost. Every time an asset is added, retired or replaced, two records have to be updated, and the reconciliation between them is manual work that tends to slip. When it slips, the depreciation finance posts no longer matches the equipment maintenance is servicing, and the gap surfaces at the worst time, during an audit or a year-end close.
Because Control holds the maintenance record and the depreciation schedule on one asset, that reconciliation does not exist. Retire a pump in Control and its depreciation stops in the same place. Add a new chiller and it enters both the maintenance schedule and the asset register at once. The finance team and the maintenance team are looking at the same asset, which is the point of joining the two.
Who it is for
Control suits multi-site facility and maintenance teams in leisure and hospitality that manage many assets across several locations and want maintenance and asset finance in one place. It is a strong fit for an operator running pools, gyms or venues where plant and equipment need a planned maintenance cycle and a clean asset register at the same time.
If a single site keeps a short equipment list, a simple log may be enough. Control earns its place when assets are numerous, spread across locations, and carry both a maintenance obligation and a depreciation schedule.
Part of the Cohiva suite
Control shares one identity and one control plane with the rest of the Cohiva products, so facility operations, maintenance and finance connect on one platform. For an operator already running Complex for venues and Crunch for finance, Control completes the picture: the venue you book and staff is the venue whose assets you maintain, and the depreciation Control posts lands in the same books Crunch consolidates.
Preventive maintenance across sites
Reactive maintenance is the expensive kind. A pump that fails mid-season, a plant room that goes down on a busy weekend, a piece of gym equipment out of action for weeks waiting on a part: these are the failures a planned maintenance cycle is meant to prevent. Across several sites, keeping that cycle on track by memory or by spreadsheet does not scale, because each venue has its own equipment, its own service intervals and its own history.
Control schedules preventive maintenance per asset and rolls the view up across sites, so the team can see what is due where and plan the work rather than chase failures. Each asset carries its own service history, which makes the next decision, repair or replace, an informed one rather than a guess. For a multi-site operator, this is the difference between maintenance as a fire drill and maintenance as a managed program.
Getting started
Control is part of the Cohiva platform, so maintenance and asset finance run on the same identity and data layer as the rest of your operation. To see capabilities and a closer look at how Control joins maintenance to the ledger, visit control.cohiva.app.