What Sign does
Sign provides legally binding electronic signatures embedded across every Cohiva product. It handles agreements, contracts and franchise disclosure documents, and keeps a full audit trail of each signing. If you are looking for e-signature software, electronic signature software or a document signing tool that lives inside your operational workflow, Sign is the Cohiva product for that.
Because Sign is eIDAS compliant, the signatures it produces meet the recognised EU legal framework for electronic signatures and trust services. For the people signing and the people relying on those signatures, that means a document signed in Sign carries the legal standing of a properly executed electronic signature, with a record to show how it was signed.
Explore Sign for the full product, or read on for how embedded signing changes the day-to-day.
The category Sign wins
Standalone e-signature tools do one thing: send a document out, get it signed, send it back. The friction is everything around that. The document has to be exported from the system that created it, uploaded to the signing tool, and the signed copy filed back manually, which is where versions drift and records go missing.
Sign wins the category by being embedded. It is e-signature software that sits inside the product workflow, so the agreement is signed where it is created and the signed document stays attached to the record it belongs to. For an operator who signs enrolment agreements, contracts and disclosure documents as a routine part of running the business, that removes the export-and-refile loop entirely.
Key capabilities
- Legally binding signatures. Capture signatures that hold up legally, on the documents your operation runs on.
- eIDAS compliance. Meet the EU legal framework for electronic signatures and trust services, so signed documents carry recognised standing.
- Full audit trail. Keep a complete record of each signing, so you can show who signed, and how, after the fact.
- Embedded signing. Sign documents inside the Cohiva product where they live, so the document and the record stay together rather than living in a separate tool.
- Agreements, contracts and disclosure. Handle enrolment agreements, contracts and franchise disclosure documents in the same place.
Embedded where you work
Sign is embedded in the product workflow rather than being a separate tool. An enrolment agreement in Complex or a contract in another Cohiva product can be signed in place, so the document and the record stay together. The signature is part of the record from the start, not a PDF that someone has to remember to attach later.
This is the practical difference for a multi-site operator. A swim school enrolling families, an RTO signing training agreements, or a franchisor issuing disclosure documents all generate signatures as part of an existing process. With Sign, that signing happens inside the process, with the audit trail captured automatically, because Sign shares one identity and one data layer with the rest of the suite.
The audit trail in practice
A signature is only as useful as the record behind it. If a dispute arises over an enrolment, a contract or a disclosure document, the questions are practical: who signed, when, and can you show it. A standalone tool can answer that, but the answer lives in a separate system from the record the signature relates to, so reconstructing the full picture means stitching two systems together.
Sign keeps the audit trail attached to the document and the record it belongs to. Because the signing happened in place, the trail of who signed and how sits alongside the enrolment, the contract or the disclosure it concerns. For a franchisor issuing disclosure documents or an RTO signing training agreements at volume, that means the evidence is where the record is, not in a signing service's separate log.
Who it is for
Sign suits any operator that needs documents signed as part of an operational process, from enrolment agreements to franchise disclosure documents and supplier contracts. It is a strong fit when signing is frequent and tied to records you already keep, and when you would rather sign in place than shuttle documents to a separate signing service and back.
Signing at volume
Some operators sign one important contract a month. Others sign hundreds of routine documents a week: a swim school enrolling families each term, an RTO issuing training agreements, a franchisor onboarding new outlets. The volume case is where a separate signing tool hurts most, because each document means an export, an upload, a send and a refile, multiplied across every record.
Sign removes that overhead by generating the signature inside the process that already exists. The enrolment, the agreement or the disclosure is created, signed and filed as one action, with the audit trail captured automatically. The more documents you sign, the more that saving compounds, and the less chance there is of a signed copy going missing or a version drifting out of sync with the record it belongs to.
Getting started
Sign is part of the Cohiva platform, so signing runs on the same identity as the records it attaches to. To see capabilities and a closer look at how embedded e-signatures work, visit sign.cohiva.app.