The finance problem at an aquatic centre
Aquatic centres earn money in a lot of small ways. Casual entry, multi-visit passes, learn-to-swim fees, memberships, cafe sales, retail and venue hire all land through the front desk and the point of sale. When an operator runs several pools, those streams multiply, and the finance team is left exporting reports from each venue and stitching them together in a spreadsheet to see how the business is really doing.
By the time the numbers are consolidated, they are weeks old. Cash position is a guess. Comparing one venue against another means another round of manual work. That is the gap accounting and finance software for aquatic centres has to close.
Cohiva Crunch is the finance product built to close it.
What Crunch does for pool operators
Crunch is a full-stack ERP with AI financial intelligence, aimed at finance teams consolidating across multiple entities. For an aquatic centre that means:
- Real-time profit and loss so you see how each venue and the group are performing now, not at month end.
- 13-week cash forecasting, a rolling projection of cash in and out over the quarter, which matters when revenue is seasonal and capital works land in lumps.
- Multi-entity consolidation, combining several pools or legal entities into one set of accounts with intercompany eliminations and a shared chart of accounts.
- Natural language querying, so a manager can ask a question of the financial data in plain words rather than building a report.
One data layer with Complex and Culture
The advantage for an aquatic centre is the native connection to the rest of the suite. Transaction data flows from Cohiva Complex, the facility management product, straight into Crunch. Casual entry, memberships, program fees and retail sales reach finance without anyone exporting a report.
Labour is the other big number at a pool, and Culture feeds payroll figures into Crunch as well. So Crunch can show revenue from Complex against labour cost from Culture, by venue, in real time. You see contribution per site rather than a group total that hides the underperforming pool.
Why consolidation matters here
Many operators run each venue as its own entity for tax, grant or governance reasons. A council leisure contract, a trust and a commercial arm can all sit under one operator. Generic small-business accounting tools struggle the moment you need to consolidate those entities and eliminate intercompany transactions. Crunch is built for multi-entity consolidation from the start, which is why it fits a multi-pool operator better than a single-ledger package.
Where this sits in your operation
Crunch is the finance layer of an integrated platform for aquatic centres. Pair it with Complex for facility operations, Culture for HR and payroll, and Control for asset maintenance, and the whole operation runs on one identity and one data layer. See the solutions for aquatic centres page for the full bundle, including maintenance software.
When you want the detail, Explore Crunch.
What good looks like day to day
A connected finance layer changes how an aquatic centre is run, rather than only how it is reported. A business manager opens the current month and sees each pool's contribution, revenue from Complex set against labour from Culture, without waiting for a period to close. When a quiet winter month looms, the 13-week cash forecast already shows the dip, so the operator can plan plant maintenance or a membership campaign around it rather than discover the squeeze after the fact.
Because the data is consolidated automatically, comparing venues is a glance rather than a project. The pool that looks busy but barely breaks even is visible next to the one that quietly carries the group. Questions that used to mean a request to the finance team can be asked in plain words against live data. For a multi-venue operator, that turns finance from a backward-looking report into a tool for the decisions that actually move the business: which programs to grow, which venue needs attention, and when the cash will be there to fund it.
Who it is for
Crunch suits aquatic centres and multi-site leisure operators that have outgrown single-ledger accounting, that run more than one venue or entity, and that want finance figures which are current and consolidated rather than assembled by hand weeks after the fact.