The maintenance problem at an aquatic centre
An aquatic centre is one of the most equipment-heavy buildings a leisure operator runs. Filtration plant, dosing systems, pumps, heat exchangers, boilers, HVAC, pool covers and water-slide components all need servicing on a schedule, and a failure in any of them can close the pool. Add lifeguard equipment, the cafe and front-of-house assets, and a single venue has hundreds of items to keep running.
When maintenance is tracked on a whiteboard, a shared calendar or in a contractor's head, two things go wrong. Preventive servicing slips, so equipment fails in use rather than during a planned shutdown. And asset history is lost, so you cannot see what a pump has cost you over its life or when it is due for replacement.
Maintenance management software for aquatic centres has to schedule the preventive work, capture every job against the asset, and connect that record to the asset's value on the books. Cohiva Control does all three.
What Control does for pool operators
Control is a computerised maintenance management system (CMMS) for multi-site teams. For an aquatic centre that means:
- Asset register for plant, pool equipment and building services, with the history of every job against each item.
- Work orders raised, assigned and closed by staff or contractors, so nothing falls through the gaps.
- Preventive maintenance schedules that trigger servicing before equipment fails, which protects pool availability.
- Fixed-asset depreciation calculated natively and posted to the ledger.
Because Control is built for multi-site teams, an operator running several pools manages maintenance across all of them in one place, with each venue's assets and jobs visible.
Maintenance and finance on one record
A pool pump is two things at once: a piece of plant that needs servicing, and a capital asset that depreciates. Most operators track those separately, in a maintenance log and a fixed-asset schedule that never quite agree. Control keeps them on one record. The asset you raise work orders against is the same asset that depreciates, and that depreciation posts to the ledger automatically.
Because Control shares one data layer with the rest of the Cohiva suite, that depreciation and the asset detail reach Crunch for finance without a separate export. Maintenance, asset value and the accounts stay aligned.
Why preventive maintenance matters here
For an aquatic centre, equipment downtime is lost revenue and, with plant like dosing and filtration, a safety and compliance concern. Reactive maintenance, fixing things after they break, is the expensive way to run plant. Control's preventive schedules move you to planned servicing, which extends asset life and keeps the pool open. This supports your maintenance obligations rather than replacing your judgement about them.
Where this sits in your operation
Control is the maintenance layer of an integrated platform for aquatic centres. Run it alongside Complex for facility operations, Culture for HR and Crunch for finance, and the whole site shares one identity and one data layer. The solutions for aquatic centres page shows the full bundle.
For the product detail, Explore Control.
What good looks like day to day
A connected maintenance layer changes how a pool keeps running. A preventive schedule tells a facility manager that the main circulation pump is due for service this week, so it is booked into a planned shutdown rather than failing during a busy weekend. A pool deck staff member spots a slow-draining trough, raises a work order on the spot, and it is assigned and tracked through to completion instead of being mentioned once and forgotten. Each job is logged against the asset, so over time the history of that pump or that boiler tells you whether it is worth keeping or due to be replaced.
When the asset is replaced, the capital cost and depreciation flow into the ledger and on to finance, so the maintenance record and the books describe the same asset. For an operator running several pools, that single record across maintenance and finance removes the familiar gap where the maintenance log and the fixed-asset schedule slowly drift apart, and it makes the true cost of running plant visible across the group.
Who it is for
Control suits aquatic centres and multi-site leisure operators that run significant plant and equipment, that want to move from reactive to preventive maintenance, and that need asset value and maintenance history on one record rather than in two systems that disagree.