What a board portal is
A board portal is secure software that a board of directors and its company secretary use to prepare for and run meetings. Instead of emailing board papers as attachments, the portal holds the agenda, the supporting documents and the minutes in one controlled place, with access limited to the people entitled to see each item.
A typical board portal covers the meeting cycle from end to end: building the agenda, compiling and distributing board papers, recording attendance and minutes, capturing resolutions and the way each director voted, and keeping a history of decisions. Because board material is sensitive, access control and a clear record of who saw what matter as much as the meeting features themselves.
Board portals are used by company directors, company secretaries and the committees of not-for-profit organisations and associations. They suit any organisation where decisions need a defensible record and where the same governance steps repeat every month or quarter.
Board portals in the Cohiva platform
Cohiva Quorum is a governance operating system for Australian boards that works as a board portal and goes further. It manages board meetings, agendas, minutes, resolutions and obligations, and it models the Corporations Act, ACNC requirements and state association acts as data, so the governance steps that apply to an organisation are built into the workflow rather than tracked by hand.
For company secretaries, directors and not-for-profit committees, that means the meeting record and the underlying obligations live together. To see how it works, explore Quorum.