What an asset register is
An asset register is the structured record of an organisation's fixed assets. For each asset it captures the details that matter: what it is, where it is, when it was acquired and at what cost, its condition and maintenance history, and the depreciation recorded against it. The register is how an operator answers basic but important questions, such as what equipment it owns, where it sits across its sites, and what it is worth in the accounts.
A good asset register does two jobs at once. Operationally, it tells the maintenance team what needs servicing, what has failed before and what is due for replacement. Financially, it supports the carrying value of the assets and the depreciation charged against them. The difficulty is that these two views often live in different systems, an asset spreadsheet for the maintenance team and a separate fixed-asset module in the finance system, so the same asset is recorded twice and the two versions drift apart.
Asset registers in the Cohiva platform
Cohiva Control is a computerised maintenance management system for multi-site teams. It manages assets, work orders and preventive maintenance, and it posts fixed-asset depreciation to the ledger. Because the same asset record carries both its maintenance history and its net book value, the operational and financial views are one record rather than two that drift.
For multi-site facility and maintenance teams, that keeps the register and the accounts aligned. To see how it works, explore Control or read the councils and recreation solution.