What term billing is
Term billing is the practice of charging for a block of classes by the term rather than through an ongoing monthly membership. It is common in swim schools and other program-based operators, where a family enrols a child into a course that runs across a term, pays for that block, and re-enrols for the next term. The charge is tied to the program and its dates rather than to open-ended access.
Term billing differs from rolling membership billing in what it charges for. A membership charges a recurring fee for ongoing access to a venue or class type. Term billing charges for a defined set of classes in a defined period. Many operators run both: memberships for the gym or pool, and term billing for the learn-to-swim program. Handling each correctly, including pro-rata for mid-term joiners and the timing of the next term's charge, is part of running a program well.
Term billing in the Cohiva platform
Cohiva Complex handles classes and programs, memberships, bookings and point of sale for program-based operators. Term charges sit on the same record as the enrolment and the class place, so billing reflects what was actually enrolled rather than a separate spreadsheet of who owes what.
Because Complex shares one data layer with the suite, a term payment is also a transaction that flows into Crunch for finance, with no export to run at the end of the term. To see how it works for a swim school, explore Complex or read the swim schools solution.